Contact Us 877.823.3669

Payroll Administrator in Pelican Bay, TX at Staffing Now

Date Posted: 1/7/2020

Job Snapshot

Job Description


Payroll Administrator

The Payroll Administrator in support of payroll processing for the company computes and disburses wages and salaries for employees with appropriate deductions for taxes and other withholdings through the automated payroll system. Posts payroll data and prepares routine reports. Executes payments to government agencies, insurance companies and other entities through the automated payroll system. Calculates and processes special manual checks while reviewing, editing and making corrections or adjustments as needed through the automated payroll system.


Responsibilities & Tasks:

  • Processing salaried and hourly payroll for multiple locations; Sorting and distributing live payroll checks.
  • Correspond with and works closely with managers to ensure all employees' records are received in a timely manner.
  • Inputs hours worked with exceptions into the payroll system while reviewing & editing entries.
  • Verify accuracy of personnel data used for payroll processing, i.e., names, rates of pay, state/local taxation and changes in job codes & wage rates.
  • Process IBP/EICP Bonuses, or other bonuses as appropriate, when approved by senior management.
  • Balance data from time and attendance interface system.
  • Maintenance of employee master file payroll information.
  • Maintaining attendance database accruals and balances.
  • Processing garnishments, child support and tax related reports.
  • Responsible for computation of pay according to company policy.
  • Responsible for compliance with state regulations for terminations pay.
  • Entry of pay card data for new employees; provided assistance with transfer of funds for lost cards; reset access, etc.
  • Updating and maintaining W-4 taxing information.
  • Transmission of direct deposit by positive pay files to clearing house for the banks.
  • Verifying data entry of new hires, terminations and various status changes.
  • Payroll auditing to check for accuracy and overall balancing with reconciliation of payments made.
  • Assist with year-end closing requirements working with Finance or other departments.
  • Stays current with changing IRS or state tax requirements and federal payroll laws.
  • Responsible to interpret and administer company policy and Government regulations relating to processing payroll.
  • Execution of scheduled and special reports by payroll cycle(s) which include weekly reports and check requests for garnishments, union dues, and charities.
  • Requesting accurate information from supervisor and managers regarding pay.
  • Initial review of payroll related invoices.
  • Implementation of a garnishment or tax levies.


Minimum Qualifications:

Education (Highest Level Required/Preferred)
Bachelor's degree preferred.
APA Certification preferred
PHR Certification preferred

Experience Required
Functional (Using Skill Set): 3-5 years
Industry - Multi-state payroll: 1-3 years

Knowledge, Skills, Abilities Preferred (Unique and Measurable)

  • Previous payroll experience with large volume multi-state payroll.
  • Prior experience working for a unionized company in payroll preferred.
  • Excellent verbal and written communication skills.
  • Basic PC knowledge with understanding of MS Outlook, Word, and Excel.
  • Ability to determine if calculations are reasonable and verify accuracy.
  • Ability to implement sound audit procedures and control features.
  • Have mindset of continuous improvement for all tasks performed.