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Administrative Assistant in Miami Gardens, FL at Staffing Now

Date Posted: 5/16/2024

Job Snapshot

Job Description

Manage office supplies inventory and place orders as needed.
Coordinate maintenance of office equipment and facilities.
Organize and schedule meetings, appointments, and travel arrangements for executives or staff.
Assist in the preparation of regularly scheduled reports and presentations.

Administrative Support:
Answer and direct phone calls, emails, and other correspondence.
Prepare and distribute internal communications, memos, letters, and forms.
Maintain electronic and hard copy filing systems.
Assist in the preparation of documents and presentations.

Data Management:
Input and maintain accurate data in spreadsheets, databases, and other systems.
Compile and analyze data for various reports and presentations.
Client and Vendor Relations:
Act as a liaison between clients, vendors, and the company, ensuring excellent communication and timely responses.
Assist in managing vendor contracts and relationships.

General Support:
Provide general administrative support to management and other departments as needed.
Undertake occasional receptionist duties.
Proven experience as an administrative assistant or relevant role.
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Attention to detail and problem-solving skills.
Ability to multitask and prioritize tasks effectively.
High level of discretion handling confidential information.

Preferred Qualifications:
Associate or bachelor’s degree in business administration or related field.