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IP Coordinator in Highland Park, TX at Staffing Now

Date Posted: 2/12/2019

Job Snapshot

  • Employee Type:
  • Job Type:
  • Experience:
    At least 1 year(s)
  • Date Posted:
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Job Description

SNI is seeking an experienced IP Coordinator to join a growing law firm in Downtown Dallas. This is a great time to join an organization that offers exceptional benefits, growth opportunities and a positive working environment. This position assists attorneys accomplish client goals through organization, multi-tasking and communication.


  • Serves as the IP Department's fee payment clerk to coordinate, identify and update all charges made to USPTO and EPO via credit cards and Deposit Accounts for immediate processing into Elite.
  • Works closely with Accounting on processing approved foreign invoices in the Accounts Payable system (Chrome River) for prompt payment to vendors.
  • Organizes and prioritizes high volume requests for additional information on domestic and foreign counsel invoices to facilitate the prompt processing/payment of invoices.
  • Field all routine and non-routine questions from attorneys and staff regarding USPTO charges or invoices.
  • Maintains user access permissions to USPTO Financial Manager, verification and addition to proper payment method account(s) on an individual basis.
  • Reviews and maintains up-to-date information on Financial Manager procedures by completing regular due diligence checks on current or upcoming changes.
  • Communicate to IP attorneys and staff members any reported changes to Financial Manager procedures.
  • Works as part of the Docketing team and dockets basic entry information on US and Foreign Patent and Trademark matters in the docketing system as experience level increases.
  • Creates new records in the docketing system.
  • Ensures compliance with client docketing instructions.
  • Creates and maintains desktop procedures.
  • Works independently and within a team on special, nonrecurring and ongoing projects.
  • Creates billing schedules and various other billing analyses and research expense entries as needed.


  • Associates Degree preferred
  • At least one year of IP records or docketing
  • Experience working within a law firm or professional services environment is preferred
  • Experience using PATTSY or other docketing systems is highly preferred
  • Strong organization, prioritization and multi-tasking ability
  • Ability to work effectively in a fast-paced environment

Interested and qualified applicants should apply directly for immediate consideration.