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Front Desk Receptionist -Administrative Assistant in Beverly, MA at Staffing Now

Date Posted: 6/12/2019

Job Snapshot

Job Description


Administrative Assistant needed for busy accounting office. This is a temporary position with the opportunity to become permanent for the right candidate. Candidate must be willing to work overtime including Saturdays during tax season.
PRINCIPLE DUTIES AND RESPONSIBILITIES:

  • Provide administrative support.
  • Use MS Office to type or modify documents, including typing financial statements and using mail merge for bulk mailings. Responsible for accuracy and clarity of work.
  • Process tax return packages in a timely manner.
  • Sort, open, and prioritize incoming and outgoing mail.
  • Screen and direct incoming telephone calls.
  • File and maintain filing system for the office. Retrieve information from files when needed.
  • Scan and store documents.
  • Maintain office supply and kitchen supply inventory, and inform office manager when items need to be ordered.
  • Run errands including bank deposits, payroll pick-up and delivery, pick-up milk for office, mailing packages for office.


QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS

  • Excellent command of the English language. Attention to detail is critical.
  • Experience with office administrative procedures, and knowledge of use and operation of standard office equipment.
  • Solid knowledge of computer software applications in MS Office
  • Knowledge of QuickBooks is desired.
  • Must have good interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated professionalism, poise, tact and diplomacy.
  • Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  • You must enjoy working in a fast-paced environment, and have the ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.


The office is located in the Cummings Center in Beverly. They are accessible by Commuter Rail and MBTA.