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Front Desk/Facilities Coordinator in Ewing Township, NJ at Staffing Now

Date Posted: 8/7/2019

Job Snapshot

Job Description

Our client in the Mercer County area is looking for a Front Desk/Facilities Coordinator.

Job Summary:
Front Desk: Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security.

Facilities Coordinator: Responsible for the administration and safety of the facility including: office expansions and internal office moves, furniture, environmental issues, offsite records coordination, office supplies and building security. Coordinates with outside vendors and landlord to ensure program excellence and internal customer satisfaction.

Job Functions:
Front Desk:

  • Greets and welcomes visitors as soon as they arrive at the office.
  • Direct visitors to the appropriate person and office.
  • Answers, screens & directs incoming phone calls.
  • Maintains security by following procedure; monitoring log book; issuing visitor badges.
  • Issues and deactivates building and suite access cards for employees/onsite consultants.
  • Receives, sorts and distributes mail daily; responsible for sending weekly express packages.
  • Maintains postage machine.
  • Performs other duties and administrative tasks as needed.

Facilities Coordinator:

  • Responsible for inventory control and stocking of all office supplies, including beverages and conference room refrigerators, etc.
  • Performs daily walk through of facility to ensure safety, cleanliness and everything is in good working order.
  • Set-up for company meetings/luncheons; may include moving tables and opening/closing dividing wall.
  • Coordinates internal office moves.
  • Coordinates services relating to facility with landlord and outside vendors.
  • Acts as liaison for property owner and all office supply vendors.
  • Processes invoices for payment by attaching work orders and forwarding for approval.
  • Maintains vendor and emergency after hours contact lists.
  • After hours main contact for all building & suite security issues.
  • Managing safety tasks, updating emergency contact lists, and emergency response planning.
  • Fire Safety and recruiting & training of the Fire Captains.
  • Safety Committee Leader (producing quarterly newsletters)
  • Arranging CPR, AED & First Aid Certifications.
  • Coordinates special events.
  • Performs other duties as needed.

College degree preferred or equivalent hands-on experience.
A minimum of 5 years in a corporate environment, preferably in a facilities or office manager capacity.
Technical Skills
Knowledge of safety and security. Familiarity with landlords/building use. Telephone skills.
Non-Technical Skills
Strong computer skills, with a good working knowledge of Microsoft Office Suite and Outlook. Good oral and written communication skills needed. Professional attitude and appearance. Ability to multi-task essential. Good numbers sense with focus on meeting cost objectives. Very customer service oriented.