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Administrative Assistant in Bloomington, MN at Staffing Now

Date Posted: 8/15/2019

Job Snapshot

Job Description



Summary:


The Administrative Assistant is responsible for providing administrative support to the Executive team and team members.



Major Responsibilities:


• Maintain and reconcile Executive team expense reports.
• Assist with and/or coordinate company events, client visits, catering, etc.
• Assist department staff with administrative duties through the use of online applications.
• Assists in performing specialized administrative duties related to the department assigned.
• Assist Executive Team members as needed.
• Provide back-up support to the Front Desk and greet guests in a courteous, friendly manner; determine nature of business and follow up accordingly.
• Perform general office duties such as process mail, ship material, duplicates and faxes documents, order supplies and equipment, arrange for equipment repair, keep kitchen stocked.
• Screen telephone calls, take messages or redirects calls, and respond to routine questions.
• Provide support to Executive Assistant in coordinating strategy meetings, annual strategy conference, Sales Kickoff meeting, and Presidential Suite trip.
• Keep process documents up-to-date and maintain accurate filing systems.

Requirements:

  • 2+ years administrative experience with diverse responsibilities
  • Proven ability to understand and carry out general instructions
  • Exceptional organizational skills and ability to multi-task in a fast-paced environment
  • Excellent communication and interpersonal skills (written and verbal)
  • Attention to and interest in detail
  • Intermediate knowledge of MS Office - Excel, Outlook, Word


Preferences:
• Previous receptionist experience