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Payroll and Onboarding Coordinator
Staffing Now
Trenton, NJ (Onsite)
Contract to Hire
Job Summary
SNI Companies is working with a non-profit in Trenton, NJ who is looking a Payroll and Onboarding Coordinator. The Payroll and Onboarding Coordinator will play a critical role in the day-to-day HR operations, managing all aspects of payroll processing, new employee onboarding, and maintaining accurate employee records. This role is 100% on-site, Monday-Friday 9am-5pm - 35 hours work week.
Responsibilities
Qualifications
Benefits
SNI Companies is working with a non-profit in Trenton, NJ who is looking a Payroll and Onboarding Coordinator. The Payroll and Onboarding Coordinator will play a critical role in the day-to-day HR operations, managing all aspects of payroll processing, new employee onboarding, and maintaining accurate employee records. This role is 100% on-site, Monday-Friday 9am-5pm - 35 hours work week.
Responsibilities
- Process bi-weekly/monthly payroll for all employees, ensuring accuracy in hours worked, pay rates, overtime, deductions, and benefits.
- Maintain accurate records of payroll data and employee information, ensuring compliance with applicable federal, state, and local wage and hour laws.
- Handle payroll inquiries and resolve discrepancies in a timely manner.
- Prepare and file required payroll taxes and reports, including W-2, W-3, 1099 forms, and other required filings.
- Assist with audits and reconciliations related to payroll, taxes, and benefits.
- Coordinate and manage the new employee onboarding process from offer letter through the first day of employment, ensuring a smooth transition.
- Prepare and distribute onboarding materials, including employee handbooks, benefits packages, and forms.
- Conduct new employee orientation sessions, covering organization policies, procedures, and benefits.
- Act as a point of contact for new employees throughout the onboarding process, ensuring they feel supported and informed.
- Collaborate with hiring managers to ensure that all necessary resources (IT access, office setup, etc.) are ready for new hires.
Qualifications
- Associate’s degree in human resources, Business Administration, Accounting, or related field (preferred).
- 2+ years of experience in payroll processing, HR, or related roles.
- Knowledge of Paylocity (a plus), HRIS, and Microsoft Office Suite.
- Familiarity with federal, state, and local payroll tax laws and regulations.
- Strong organizational skills and attention to detail.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Excellent communication and interpersonal skills, with the ability to work collaboratively with diverse teams and employees.
- Experience in a non-profit environment is a plus but not required.
Benefits
- Professional development
- Free Gym membership
- Medical, Dental, Vision
- 401k with a company match
- Discounts on childcare and program fees
- Unlimited career options with a national network
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