Payroll and Onboarding Coordinator

Job Summary
SNI Companies is working with a non-profit in Trenton, NJ who is looking a Payroll and Onboarding Coordinator. The Payroll and Onboarding Coordinator will play a critical role in the day-to-day HR operations, managing all aspects of payroll processing, new employee onboarding, and maintaining accurate employee records. This role is 100% on-site, Monday-Friday 9am-5pm - 35 hours work week.

Responsibilities

• Process bi-weekly/monthly payroll for all employees, ensuring accuracy in hours worked, pay rates, overtime, deductions, and benefits.
• Maintain accurate records of payroll data and employee information, ensuring compliance with applicable federal, state, and local wage and hour laws.
• Handle payroll inquiries and resolve discrepancies in a timely manner.
• Prepare and file required payroll taxes and reports, including W-2, W-3, 1099 forms, and other required filings.
• Assist with audits and reconciliations related to payroll, taxes, and benefits.
• Coordinate and manage the new employee onboarding process from offer letter through the first day of employment, ensuring a smooth transition.
• Prepare and distribute onboarding materials, including employee handbooks, benefits packages, and forms.
• Conduct new employee orientation sessions, covering organization policies, procedures, and benefits.
• Act as a point of contact for new employees throughout the onboarding process, ensuring they feel supported and informed.
• Collaborate with hiring managers to ensure that all necessary resources (IT access, office setup, etc.) are ready for new hires.

Qualifications

• Associate’s degree in human resources, Business Administration, Accounting, or related field (preferred).
• 2+ years of experience in payroll processing, HR, or related roles.
• Knowledge of Paylocity (a plus), HRIS, and Microsoft Office Suite.
• Familiarity with federal, state, and local payroll tax laws and regulations.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with diverse teams and employees.
• Experience in a non-profit environment is a plus but not required.

Benefits

• Professional development
• Free Gym membership
• Medical, Dental, Vision
• 401k with a company match
• Discounts on childcare and program fees
• Unlimited career options with a national network