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receptionist in Doral, FL at Staffing Now

Date Posted: 10/2/2020

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Doral, FL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    10/2/2020
  • Job ID:
    306023

Job Description

As a Receptionist, you will be the first point of contact for our organization Our Receptionist's duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. The right candidate for this position will have a pleasing personality, superb customer service skills and will be able to handle arising issues in an effective manner while streamlining office operations.

Responsibilities

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area presentable with all necessary stationery and material.
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk.
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations, and prepare vouchers
  • Keep updated records of office expenses and costs
  • Book meeting room, set up meeting room with necessary stationary and equipment, and inform participants.
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements

  • Prior experience as a receptionist or in related field.
  • Excellent written and verbal communication skills.
  • Great phone etiquette.
  • Competency in Microsoft applications including Word, Excel, and Outlook.
  • Ability to be resourceful and proactive when issues arise.
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  • High School degree
  • Bilingual: Spanish/English

For more information, please email kbatista@staffingnow.com