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Project Administrative Assistant in Tampa, FL at Staffing Now

Date Posted: 9/26/2019

Job Snapshot

Job Description

SNI Companies is searching for a top notch Administrative Assistant for established General Contractor in the East Tampa area. Nice office with great team environment!

GENERAL DESCRIPTION:

  • This position will provide administrative support to the Controller and Managers, and Field Workers. In addition to office clerical duties such as preparing documents, filing, and scheduling, this position is responsible for project record keeping, coordination of meetings, and ordering supplies and equipment

JOB DUTIES AND RESPONSIBILITIES:

  • Collect the required information from the person requesting a new proposal or project to properly set it up
  • Setup Proposals, Projects and Clients in Data Base.
  • Provide QA/QC review for proposals and reports prior to finalization and issuance.
  • Ensure projects are invoiced when reports are issued as final.
  • Manage each project status and close as a project's final invoices are issued.
  • Archive old project files in accordance with the company protocol.
  • Provide lab support for asbestos lab projects, to include logging samples and tracking lab activity
  • Strong clerical, time management, and organizational skills; professional phone etiquette.
  • Knowledge of environmental services practices and methods, protocols, equipment preferred but not required.
  • Proficiency with Microsoft Office, including Word, Outlook, Excel & PowerPoint. Familiarity with scanning and e-filing.
  • Basic understanding of accounting and cost tracking. Experience with Deltek Vision a plus.
  • Ability to utilize analytical skills in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
  • Work requires continual attention to detail and experience establishing priorities and project deadlines.
  • Ability to work well with diverse personnel and personalities. Must have high level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy.