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Project Accountant in Conshohocken, PA at Staffing Now

Date Posted: 1/22/2018

Job Snapshot

Job Description


Our exclusive client is seeking a Project Accountant for their strategic location in Conshohocken, Pennsylvania. See details below! Feel free to forward resumes and cover letters to hpagliaro@staffingnow.com.

Job description
Purpose of Position:

To account for all project financials, including tracking, billing, analysis, reporting, audits, and collections
Essential Functions:
The following duties are typical of the position, but are not all encompassing:

• Ensure the timely and accurate billing of assigned clients for services rendered, including following up with project managers to ensure that draft invoices are approved in a timely manner

• Generate special reports and calculations at the request of Project Managers or clients to support figures on project budget

• Coordinate and administer audits of projects by clients

• Provide assistance during the monthly financial closing process by analyzing work in process for assigned projects/clients and adhering to the monthly closing schedule

• Research and document unbilled issues, and notify management of significant billing concerns

• Provide assistance with the review of the preliminary profit report for assigned projects, including researching projects indicated on the month to date project profit report as having possible inaccuracies

• Provide accurate payroll information including salary rosters and information for proposals as requested

• Provide assistance and support to Project Managers and the Accounting Department for the accounts receivable and collections functions for assigned projects. This also involves supporting the cash posting process in regards to researching payments that come in that do not clearly reference a particular invoice.

• Work on projects as requested by management

• Assign and set up new project numbers in the accounting software, including reviewing the Project Information Form (PIF) submitted along with the associated contract backup to verify the project is set up accurately for invoicing as well as for revenue generation purposes (i.e.; budgeted multiplier and budgeted labor rates). Enter revised PIF information as needed.

• Ensure that unapplied "151" time is resolved, including transferring labor after the associated PIF has been set up, as well as following up with managers regarding time not yet assigned to a project number

• Work with Technology Services to set up project folders on the shared drive

• Ensure the timely and accurate processing and posting of sub consultant invoices, including verifying the appropriate approvals are in place.

• Establish & maintain positive relationships with co-workers, support and build others on the team and across disciplines/offices.

• Be responsive to others and share information to improve efficiency and help others achieve goals; listen and engage in productive and critical debate.

• Suggest new ideas and processes; stay informed of developments in practice areas; view obstacles as opportunities.
Relationship to Others:

  • Reports directly to the Project Accounting Manager
  • Works in close collaboration with Project Managers


Education, Experience, Certifications, Knowledge, Skills, and Abilities:

• An Associate's degree in Accounting or a related field preferred

• Minimum of 3 years of experience in billing required, preferably in a professional services firm

• Knowledge of Excel functions required, including downloading data, creating spreadsheets, creating and customizing invoices

• Knowledge of Word required

• ERP experience required; Deltek Vision preferred

• Able to respond to client inquiries regarding their invoicing in a professional and helpful manner

• Able to interact with management team at all levels to resolve issues and obtain project approvals

• Attention to detail is a must

• Must have the ability to take initiative and ownership of projects and work independently

• The ability to keep information confidential is a mus