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Office Assistant in Hartford, CT at Staffing Now

Date Posted: 8/7/2018

Job Snapshot

Job Description



OFFICE ASSISTANT
POSITION DESCRIPTION
Provides general office support to the entire office, including daily backup coverage at the
reception desk. Deals with a diverse group of external callers and visitors as well as
internal staff and attorneys at all levels of the organization. Reports to the Director of
Administration.
ESSENTIAL FUNCTIONS
1. Retrieves, sorts and distributes incoming mail and prepares outgoing mail as
needed.
2. Answers phones. Directs calls, takes and forwards messages as appropriate.
Keeps track of attorney and staff whereabouts. Works in cooperation with other
staff to cover reception.
3. Monitors inbound fax mailbox. Forwards faxes to the appropriate recipient.
4. Maintains office supplies, including general office supplies, paper, stationary,
kitchen supplies, etc., by checking inventories, ordering and stocking as needed
and by request.
5. Keeps conference rooms neat, organized and stocked with basic office supplies.
Cleans conference rooms after meetings.
6. Maintains office equipment, places service calls as needed. Replenishes copiers
with paper daily.
7. Assists with phone system and computer equipment setup and programming.
8. Types general routine correspondences
9. Maintains files and records so they remain updated and easily accessible.
10. Prints, scans, and copies documents.
11. Performs other office duties as assigned.
12. Regularly required to stand, walk, sit, use hands and finger, handle or feel, reach
with hands and arms, talk and hear. Also required to stoop, kneel, crouch, or
crawl when necessary.

QUALIFICATIONS
* Requires excellent organizational and customer service skills.
* Must possess strong verbal and written communication skills.
* Proficiency with Microsoft Office and ability to learn new programs as may be
applicable.
* Ability to react and adapt to changes and priorities.
* Ability to work in a fast-paced environment.
* Detail oriented.
* Self-starter.
* Ability to work well with others.
EDUCATION and/or EXPERIENCE
* High School Diploma, GED equivalent.
* Previous Administrative experience required.