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Office Assistant in Wakefield, MA at Staffing Now

Date Posted: 10/17/2018

Job Snapshot

Job Description


We are in need of an General Office Assistant for our client in Wakefield Ma.

GENERAL SUMMARY

The General Office Assistant is responsible for general office duties, audit administrative support; accounts receivable and accounts payable processing, word processing, scanning, data entry, copying, inventory tracking, outside office errands and miscellaneous tasks as requested by the Director of Finance. Services are provided in a manner that demonstrates the highest levels of quality, accountability, cheerful positive can-do attitude, and teamwork.

ESSENTIAL JOB FUNCTIONS*

  • Greeting guests by phone or in person
  • Scheduling conference calls and conference rooms
  • Financial statement assembly and delivery
  • Audit confirmations
  • Accounts Receivable and Accounts Payable processing
  • Track inventory of stationery products and place orders as needed
  • Responsible for maintaining all copiers/printers, making service calls, and ordering toner when needed.
  • Prepare proposals, letters, and PowerPoints as needed
  • Assist with Billing; review and post invoices; mail/email invoices and statements to clients
  • Stock kitchen supplies/snacks & tidy kitchen; keep common areas of office tidy
  • Monitor shred bins and bi-monthly shred pickup
  • Assist with copying seminar presentation materials
  • Enter postage, PGI, Optima, Conference calls, and Iron Mountain charges to Practice/GFR
  • Accurately and efficiently format, proof, finalize and distribute Firm documents, adhering to the established guidelines and quality control methodologies and standards.
  • Responsible for the use of courier services/certified/overnight packages for delivery of client material and preparing, delivering, and distributing mail.
  • Assist with other administrative duties, including but not limited to office administration, partner support, tax scanning and delivery, and other practice support areas as needed.
  • Other duties as assigned.



PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

  • Strong attention to detail
  • Ability to work both independently and as part of a team environment
  • Ability to manage multiple tasks in highly organized environment
  • Strong prioritization skills
  • Strong computer skills including Microsoft Office Word, Excel, PowerPoint and Outlook
  • Quickbooks experience preferred
  • Mature and positive attitude



WORKING CONDITIONS/PHYSICAL DEMANDS

  • Normal office environment.
  • Ability to lift/open boxes/packages up to 10 lbs daily