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Office Assistant in Princeton, NJ at Staffing Now

Date Posted: 2/12/2020

Job Snapshot

Job Description


Office Assistant needed for University in Princeton
You will need a high level of proficiency working with computer, tracking and managing large amounts of data and working with the Microsoft Office suite of applications software including Word and Excel. Needs to have excellent organizational and strong follow-up skills. A team player who can manage multiple projects with multiple colleagues.


Projects and Task

  • Update Fact Sheets
  • Support with venue research, reservations, logistics for regional gatherings such as leadership dinners, focus groups, etc.
  • Create travel dossiers for University Speakers
    • Book Travel for University Speakers
  • Compile list of past conference speakers
    • Create 2021 website templates
    • Mailchimp name project
    • Travel Data Entry
    • 2021 Contract Mail Merges
    • Journeys Mailings
  • Research panelists
    • Check names and contact information
    • Obtain bios
  • Assist with Young Alumni Trustee process (begins mid-February)
    • verify petition signatures for minimum 40 candidates
    • distribute posters
  • General office support
    • Organization of regional affairs closet/storage space.
      • Inventory
      • Label boxes
      • Clean-up
      • Replenish give-aways
  • Support with ad-hoc mailings
    • Prepare boxes/packages for shipment
  • Book space for meetings
    • Process Check Requests
    • Survey meeting time availability and update contacts