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Mail/Finishing II in Washington, DC at Staffing Now

Date Posted: 3/12/2018

Job Snapshot

Job Description

Job Title: Mail/Finishing Level 2
Work Location: Washington, DC
Duration: Long-term contract
Hours: 9am - 6pm M-F. Overtime available during peak periods.
Education/Experience Required: High school diploma or GED

Job Description & Responsibilities:
  • Operation of high level mail equipment: mail inserters, sorters and finishing equipment in an automated high speed/high volume environment. Includes packaging/posting
  • Perform charge-back reporting for postage, air express, local delivery, and faxes
  • Perform production mail labeling/mail merge
  • Provide mailing address cleanup services (may include use of mail cleansing software)
  • Coordinate automated and manual processes for finishing and mailing client materials Implement and maintain distribution and tracking systems
  • Use of customized software to update/maintain mailing addresses
  • Bar code address quality review
  • Manage electronic input, packaging activities and posting fulfillment in high speed/high volume operations
  • Recommend improvements to achieve cost savings and optimize work flow
  • Focal contact for special/unique mailings and shipments
  • Use of specialized equipment for material handling if required
  • Receive, sort and process mail documents, packages, and supplies.
  • Notify recipients Deliver and pick-up mail on scheduled runs
  • Record & process accountable mail information, maintain logs
  • Track, trace, and resolve mail problems with USPS, express and local delivery services
  • Prepare mail and packages for external shipment and coordinate deliveries and pick-ups (may include USPS pickup/delivery)
  • Perform quality checks on outbound mail
  • Validate internal mail addresses
  • Bar code address lookup Use common mail services including fax , air express, postal services
  • Fill out shipping forms and/or enter electronically in shipping terminal per the job ticket
  • Perform finishing work on documents to be mailed , such as folding and insertion
  • Perform electronic mail distribution (open, mail prep, scan and distribute)
  • Perform fulfillment functions, such as assembly, packaging, shipping and tracking of kitted materials
  • Follow mailroom security procedures
  • Barcode tracking or face scanning incoming mail and packages
  • Perform logging, transmission, receipt and timely distribution of faxes
  • Shipping and receiving using automated system to track and manage activity
  • Monitor/order/replenish supplies inventory, mail and distribution activities
  • Send and receive e-mail messages
  • Arrange alternative courier or shipping services to meet customer requirements
  • Fully operate, clean and maintain all shipping and mail equipment
  • Contact service on mail and shipping equipment if need occurs
Skills & Qualifications:
  • 1-2 years knowledge and experience with mail procedures and operating mail equipment
  • Able to lift and move up to 50 pounds
  • Able to demonstrate ability to read, write and follow English instructions
  • Able to demonstrate PC / Internet Skills Intermediate -- Download and install files (fonts, drivers, etc.) from internet sites; open, complete and save/print internet forms -- Perform mail merges -- Intermediate knowledge of MS Word or equivalent (insert images; create and manage tables and columns; edit headers/footers; create forms; create and manage multiple sections -- Intermediate knowledge of MS Excel or equivalent (navigate multiple worksheets within a workbook; create charts/graphs; use basic math functions; create basic formulae) -- Working knowledge of MS PowerPoint or equivalent (open and create basic presentations, open saved, print using different options) -- Working knowledge of account-relevant applications (e.g., Adobe Acrobat, file conversion or graphic arts applications ) -- Basic knowledge of network (e.g., how to add or delete a network printer) -- Basic knowledge of Digital Front Ends -- Functional knowledge of MAC when required by client. Determine output packaging per packaging standards (e.g. process for books, tabs, etc.) Driving (if required)
  • Ability to demonstrate use of mail equipment per training for example : -- Finishing equipment -- Inserters -- Postage meters -- Envelope printers -- Scales -- Pitney Bowes Mail Management systems -- FedEx shipping systems
  • Able to demonstrate Customer service and communication skills
  • Able to demonstrate ability to manage multiple tasks
  • Able to demonstrate ability to perform duties with minimal supervision
  • Able to demonstrate ability to perform data entry
  • Able to demonstrate use of Production Mail Software
  • Able to demonstrate ability to estimate and schedule mailing jobs , including operators, job path and time requirements
  • Able to demonstrate ability to train and mentor other Mail client associates