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Legal secretary in Washington, DC at Staffing Now

Date Posted: 7/1/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Job Type:
  • Experience:
    At least 2 year(s)
  • Date Posted:
    7/1/2019
  • Job ID:
    356546

Job Description


We are looking for a few outstanding Legal Assistants to work in Washington D.C.
This is an exciting opportunity to join a leading Law firm.
This position requires:
Communication Skills

  • Provide excellent internal and external customer service to attorneys, clients and visitors.
  • Serve as a liaison between administrative departments and lawyer/legal staff in the Firm.
  • Answer, screen, and place calls in a professional manner.
  • Take accurate messages and promptly inform attorneys of the messages taken.
  • Communicate clearly and accurately any issues with workload to the assigned attorneys on a timely basis.
  • Interpret instructions to produce quality documents and keep legal staff apprised of the status of their work and any problems encountered with systems or programs.
  • Prioritize, manage multiple assignments and communicate the status of assignments in a timely manner.
  • Meet and greet clients in a professional manner.
  • Show discretion and keep information confidential when necessary.
  • Work in a teamed environment and provide secretarial support to multiple lawyers/legal staff on the team including assisting with handling overflow work and practice specific responsibilities.


Technical Skills

  • Demonstrate proficiency in all Microsoft software programs: Word, Excel, PowerPoint, and Outlook.
  • Ability to quickly learn and master new software suites (i.e. Firm and practice-related software applications).
  • Significant knowledge of Superior and District courts, as well as knowledge of Appellate court systems.
  • Draft grammatically correct routine letters, memos, reports, e-mails, faxes etc., in proper White & Case style and format.
  • Proofread and edit correspondence to correct grammar, spelling and punctuation in both English and Spanish.
  • Print and file correspondence.
  • Produce and transcribe accurate dictation.
  • Create, organize and maintain hard copy and electronic files.
  • Draft and submit diaries.
  • Maintain client and matter lists.
  • Create and maintain Outlook contacts and e-mail distribution lists.
  • Knowledge of arbitrations and arbitration filings preferred
  • Excellent understanding of discovery, motions, subpoenas, summons and complaints, and any court document that must be responded to in a timely manner.
  • Knowledge of Pacer, court e-filings, Legal Solutions, and court rules.
  • Ability to quickly locate court rules and forms on the Internet.
  • Ability to create shell pleadings and discovery documents.
  • Significant understanding of court deadlines, calendaring and Firm's docketing procedures.
  • Must type 65 wpm (minimum) accurately.


Administrative Skills

  • Manage bills and collections files.
  • Create and maintain Outlook contacts and e-mail distribution lists.
  • Manage attorney calendar.
  • Draft, proofread for accuracy, and release time sheets.
  • Maintain updated and accurate client and matter lists.
  • Complete conflict search reports.
  • Manage Interwoven project folders.
  • Assist with client development and research.
  • Manage and submit expense reports.
  • Manage activity and availability report programs.
  • Plan and organize workflow to comply with established time constraints in order to meet deadlines.
  • Carry out projects assigned effectively and on a timely basis.
  • Work in an organized and efficient manner.
  • Use good judgment at all times and asks follow up questions if instructions are unclear.
  • Show excellent attention to detail and be familiar with the resources available.
  • Have a thorough knowledge of department and Firm procedures and uphold all rules and policies.
  • Keep Desk Reference information up to date and keep it easily accessible for use by other Practice Assistants.
  • Make travel arrangements (including transportation, lodging, and meals), and prepare business itineraries.
  • Arrange overtime coverage with Document Production department for lawyers and legal staff.
  • Prepare American Express Bills for reimbursement.
  • Prepare Client Bills for Partners.
  • Prepare forms for practice specific needs.
  • Update legal handbooks & CCH's, etc.
  • Participate in yearly goal setting with Managers. Meet or exceed yearly goals, seeking managerial guidance and support, if necessary, in order to do so.
  • Assist with obtaining and returning items to library.


General Skills

  • Must be a team player and have the ability to work in a Team.
  • Flexible and can adapt to change in workflow requests.
  • Must be flexible with work hours based on needs of the Firm.


Qualifications

  • The position requires 6+ year's legal secretarial experience and a working knowledge of office procedures and technology.
  • Candidates with secretarial/office experience and/or a diploma from an accredited secretarial program/school, and a general knowledge of office procedures and technology will be considered for Level 3 positions.
  • A high school diploma is necessary. A college degree is advantageous, but not required. Exposure to a large international law firm is beneficial, but not required. Notary Public license is beneficial but not required. Spanish speaking a PLUS.