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Immigration Coordinator in Waltham, MA at Staffing Now

Date Posted: 4/3/2019

Job Snapshot

Job Description


This person will Assist the Immigration Specialist primarily with administrative tasks associated with visa sponsorship (H-1B, J-1, TN, etc), permanent resident applications and employer compliance as it relates to the immigration and visa-services function. Prepares various immigration and visa-related letters (i.e. Client Letters, employment verification letters). Reviews and updates foreign national employees' I-9 Forms. Updates and maintains the Immigration database and monitors work authorization expiration dates.

PRINCIPAL RESPONSIBILITIES AND DUTIES:
* Create and accurately maintain files for all work visas, permanent residence cases and other immigration matters and act as a resource for the immigration team,
* Coordinate LCA process, including posting and removing LCA notices and printing certified LCAs for signature
* Coordinate recruitment stage in the Green Card process
* Assist in visa transfers and extensions
* Prepare and maintain H-1B Public Access Files and PERM Audit Files to ensure government compliance.
* Responsible for handling all invoicing for services rendered by external Counsel and/or immigration vendors.
* Ensure I-9 compliance by monitoring, collecting, and updating foreign national employees' work authorization documents.
* Draft and issue employment verification letters for internal employees, and client letters for contractors upon request
* Additional support as needed.
EDUCATION:
* Bachelor's degree in Business Administration, HR Management or related field preferred.
EXPERIENCE AND REQUIRED SKILLS:
* 0-2 years of experience in an operational and/or administrative support role in human resources (prior experience with immigration preferred).
* Must be able to maintain strict confidentiality in dealing with all documents, files and communications
* Expert skills within the Microsoft Office Suite (Word, PowerPoint, Excel) and experience with Applicant Tracking systems.
* Proven organizational, critical thinking and administrative skills with keen attention to detail and strong time-management.
* Strong interpersonal and customer service skills.
* High attention to detail with strong organizational skills
* Excellent written and verbal communication skills
Desired Skills
* Self-starter with ability to work independently and as a collaborative member of a team
* Fast-learner with excellent time-management skills
* Highly professional appearance and demeanor at all times