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Front Office Coord in Tampa, FL at Staffing Now

Date Posted: 4/12/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Tampa, FL
  • Job Type:
    Insurance
  • Experience:
    1 to 3 years
  • Date Posted:
    4/12/2018
  • Job ID:
    339993

Job Description



Director of First Impressions!


The Office Assistant represents as the first point of contact at the front desk, providing outstanding customer service to our internal and external customers. The Assistant also provides support to the Producer Appointment/Office Manager and clerical support to the Producer Appointment Department and Mailroom.



Duties/Responsibilities

  • Maintain the reception/lobby area, providing a professional appearance at the front desk as the receptionist.
  • Answer main office telephone system in a professional and effective manner.
  • Handle inquiries from callers and direct them to the appropriate personnel.
  • Distribute incoming faxes and emails to the appropriate individual or department.
  • Ensure knowledge of staff movement in and out of organization, as appropriate.
  • Maintain cohesive working relationship with all areas of the company.
  • At Producer Appointment/Officer Manager's instruction, coordinate with the caterers for breakfast and lunch for meetings, and assist with organizing materials for meetings, training and other activities of the organization.
  • Maintain master calendar (i.e. to book boardroom, training room, etc) and access to various office meeting rooms.
  • Provide clerical support to the Producer Appointment Department, including, but not limited to, completing training documentation, preparing welcome letters, making address changes.
  • Conduct regular inventory of and order necessary office/kitchen supplies. Ensure these areas are clean and tidy.
  • Assist the Producer Appointment/Office Manager with tenant/landlord matters.
  • Distribute incoming mail, process outgoing mail, and fulfil marketing material supply orders.
  • Required to complete 8 hours of community service. Participation can only be done through the organizations that have been designated by Human Resources to each Sagicor business/office location. These hours are to be scheduled through your Department Manager.
  • Assist with other duties as assigned by the Producer Appointment/Office Manager and President.



Qualifications & Accountabilities

  • Strong oral and written communication skills.
  • Strong interpersonal skills; Ability to interact with staff and visitors in a professional manner (cheerful disposition, courteous, patient, tactful, etc.).
  • Strong work ethic, punctual, reliable, accurate, pay attention to detail, uses discretion maintaining confidentiality.
  • Ability to multi task, meet deadlines, and manage time and work-flow effectively. Responds well under pressure.
  • Ability to work effectively within a team or on an individual basis with minimal supervision.
  • Working knowledge of Microsoft Office programs (i.e., Outlook, Word, Excel, PowerPoint, etc).
  • High School diploma or GED equivalent