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Facilities Office Service Coordinator in Jacksonville, FL at Staffing Now

Date Posted: 1/6/2020

Job Snapshot

Job Description


The Office Services Coordinator provides general office services support to staff within the assigned office(s), such as addressing facilities matters and interfacing with the building management and security access companies; provides various office services support to include printing, shipping, purchasing, courier services, property and space management services; assists with office moves; maintains equipment; acquires quotes; and other administrative support, as needed. The Office Services Coordinator reports to the Sr.Office Services Manager.

MUST HAVES:


  • Facilities Experience
  • Mailroom Opperations


  • RESPONSIBILITIES

    • The Office Services Coordinator has several areas of responsibility: Facilities Administration, Office Services & Administrative Support.
    • The Office Services Coordinator must communicate and coordinate the status of responses to staff requests for assistance with facilities and office services.
    • Main person for interface between building management company, security card access provider, and management and staff regarding; office temperature, parking, employee security card access, and repairs.
    • Identify and address building maintenance needs e.g., clean carpet stains, repair holes in walls.
    • Monitor and respond promptly to staff inter-office communications inquiries/requests to the Office Services Group and keep team members informed.
    • Ensure break rooms are clean, stocked, and all equipment is in working order. Work with vendors when necessary.
    • Purchase and distribute office and housekeeping supplies.
    • Prepare and operate mailroom duties including packages pickedup appropriately for shipping, coordinating shipment, receipt, and distribution of mail as applicable.
    • Maintain copiers and other equipment. Performing minor repairs, restocking supplies, troubleshooting, contacting service personnel when repairs need to be conducted.
    • Obtain necessary information to address issues and advise management in decisions e.g., solicit bids, identify contractors/vendors.
    • Other duties as assigned.


    Requirements/Qualifications

    • Associate degree and 3 or more years of related experience
    • Standard office practices and procedures
    • Shipping processes and delivery options for major shipping vendors USPS, FedEx, UPS, including customs requirements
    • Operating personal computers, printers, and related software packages e.g., email, Microsoft Office suite
    • Excellent written and verbal communication
    • Plan, organize, prioritize, and manage workload based on applicable deadlines
    • Work a flexible schedule up to a maximum of 40 hours a week
    • Under emergency situations, may need to work occasional Saturdays, early mornings, or evenings

    If you are interested; please reach out to us via the email of drice@accountingnow.com. Please submit a copy of your resume for submittal and if you qualify, we will reach out to you to schedule you for an interview. We hope to hear from you soon!

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