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Expense Processor in Princeton, NJ at Staffing Now

Date Posted: 6/14/2018

Job Snapshot

  • Employee Type:
  • Location:
    Princeton, NJ
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

A University in the Mercer County area is looking for a temporary Expense Processor.
Under the direction of the Assistant Director, Accounts Payable, the Expense Processor is responsible for the timely and accurate end to end processing of supplier invoices including receipt, data entry and matching to purchase orders, following established business rules and in preparation for payment to suppliers.

In addition, the processor will process standard travel and expense reimbursement requests ensuring compliance with University policy prior to payment and also resolving matching exceptions generated through the PO/Invoice matching process.
Principal Duties and Responsibilities
Expense Processing - 70 %

  • Monitor physical and electronic mailboxes for receipt of supplier invoices
  • Review invoices to ensure all required data is provided; work with campus departments and/or suppliers to correct incomplete invoices
  • Input invoices into OnBase and PeopleSoft applications
  • Identify matching purchase order and match individual purchase order lines to the invoice lines
  • Perform research and communicate response to customers
  • Escalate aged items in a timely manner
  • Respond to inquiries from suppliers, campus and the FSC on invoice/payment status

Payment Process Support - 10%

  • Process stop check and void check requests
  • Sort and distribute checks
  • Provide information to the escheatment process
  • Respond to inquiries from suppliers, campus and the FSC on the handling of stopped/voided checks

Match Exception Processing - 10%

  • Partner with FSC, Campus departments and Purchasing to address match exceptions
  • Investigate basic match exception requests and manage to resolution
  • Escalate complex match exceptions to Senior Expense Processors for resolution

Travel & Expense Reimbursements - 10%

  • Review BERRS and Concur reimbursement requests to ensure basic requirements such as receipts are provided
  • Review requested reimbursements for adherence to University Policy
  • Escalate complex and non-standard requests to Senior Expense Processors