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Executive Assistant in Fort Worth at Staffing Now

Date Posted: 9/25/2018

Job Snapshot

Job Description


Our client, located in Downtown Fort Worth, has an immediate need for an Executive Administrative Assistant. This role requires outstanding planning, time management, and organizational skills. Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests is critical. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives is imperative. The Executive Assistant must have the ability to be flexible and change direction at a moment's notice. The ideal Executive Assistant will have experience working in a fast-paced environment, managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel.

Requirements:

  • Comprehensive and pro-active calendar management and scheduling of meetings (room bookings, documentation, Media Services for audio visual/video conference facilities etc.) for the executive management team
  • Preparation and booking of detailed travel schedules and itineraries
  • Telephone duties, including screening of calls and requests for meetings
  • Timely administration of expenses for the team (Concur system)
  • Assist with ad-hoc queries and projects as needed
  • Provide back-up support to other Executive Assistants and the office management team
  • Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and Excel
  • Proven track record on event planning and coordination
  • Ability to be proactive, use initiative, prioritize and multi-task
  • Strong time management and prioritization skills
  • Strong administrative background preferably within the financial services industry
  • Excellent attention to detail and teamwork skills
  • High level of written and excellent verbal communication skills
  • Ability to handle sensitive and confidential information
  • Strong organizational and interpersonal skills
  • Professional, self-motivated and flexible
  • Experience with Concur - travel and reimbursement system.