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Executive Assistant in Irving, TX at Staffing Now

Date Posted: 2/8/2018

Job Snapshot

Job Description



Staffing Now is seeking a Self-Motivated Executive Assistant looking for an excellent opportunity with one of our clients. SNI specializes in matching administrative professionals with the right temporary or full-time job opportunities and is one of the fastest growing administrative staffing agencies in the U.S.
This Executive Assistant provides clerical support, including but not limited to, preparation of documents, reports, and other correspondence; generating project budgetary estimates; handling phone calls; maintaining schedules and calendars; making travel arrangements; and assisting with the coordination of service technicians.
Responsibilities:
  • Support the Vice President and Director of Customer Service in all areas, including various administrative duties such as managing the calendar, filing, email, memos, etc.
  • Prepare with accuracy proposals, letters, contracts, reports, and other correspondence for both internal and external distribution.
  • Input account information and keep current in Salesforce database.
  • Input factors into Excel spreadsheet to prepare project budgetary estimates.
  • Arrange travel for department staff including Service Technicians.
  • Review time sheets and expense reports on a weekly basis and provide to Director - Customer Service for approval by submission date.
  • Answer phone calls and e-mails doing any necessary research for information requested.
  • Draft and prepare presentations using Powerpoint.
  • Work with our accounting department to set up and manage special projects, create invoices, SO's and PO's (in SAP)
  • Suggest process improvement of processes, procedures, documents, and records that would help the department be more efficient and deliver a high-level of service.
  • Performs other related job responsibilities as necessary based on business needs.