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Executive Assistant in Westford, MA at Staffing Now

Date Posted: 8/9/2018

Job Snapshot

Job Description

We are looking for an experienced Executive Assistant to the CEO of a well-established company. The right candidate for this position will be efficient and detail oriented, have excellent time management skills, and have the ability to prioritize and manage multiple projects. The chosen candidate will be responsible for, but not limited to:

  • Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
  • Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
  • Maintains executive's appointment schedules by planning and scheduling meetings, conferences, teleconferences, and international and domestic travel arrangements.
  • Completes expense reports.
  • Conducts research; compiles and types statistical reports.
  • Attend leadership meetings
  • Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials and reserving and preparing facilities.
  • Creates spreadsheets and PowerPoint presentations.
  • May plan company events.
  • Assists with special projects as assigned.
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
  • Oversees the administrative staff and provide guidance.


QUALIFICATIONS:

  • 5+ years' experience in an administrative role, supporting c-level executives.
  • Excellent verbal and written communication skills.
  • High skill level in Microsoft Office.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  • Strong attention to detail.
  • Ability to work on complex projects with general direction and minimal guidance.
  • A proactive approach to problem solving with strong decision-making skills.
  • Creative, flexible, and innovative team player.
  • Strong organizational and analytical skills; able to manage priorities and workflow.


This is a full-time, temporary to permanent opportunity, Monday through Friday from 8:00am to 5:00pm. For immediate consideration, please call Samantha at 978-688-9003 or email smurphy@staffingnow.com.