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Executive Assistant in Vienna, VA at Staffing Now

Date Posted: 5/6/2020

Job Snapshot

Job Description

Staffing Now is currently seeking an Executive Assistant for a contract position in Reston, VA. Reporting to the President and CEO, the Executive Assistant in this role will provide high-level administrative support. Successful candidates will be organized, have strong written and verbal communication skills, and thrive in fast-paced environments.


  • Manage executive calendars; working closely with executives to update them on upcoming commitments
  • Manage all travel arrangements, international and domestic; arrange complex and detailed travel plans, itineraries and agendas; assist with submission of travel expenses with multiple currencies in accordance with established guidelines; and track reimbursements.
  • Prioritize conflicting needs, handle matters expeditiously, proactively and follow-through on projects to successful completion, often with deadline pressures
  • Monitor and respond, in a timely and accurate manner to incoming general correspondence, email and invitations
  • Upon request, attend meetings to record minutes; compile, transcribe and distribute minutes
  • Provide occasional support to other staff as required

Desired Qualifications:

  • 5 + years of experience supporting C-level Executives
  • Demonstrated ability to work in a fast-paced environment
  • Strong organizational skills; ability to perform and prioritize multiple, constantly changing tasks concurrently with an excellent attention to detail
  • Proactive, solution-oriented approach to collaboration with strong decision-making capability in order to guide assigned projects to successful conclusions
  • Excellent interpersonal, written and verbal communication skills
  • Proficiency in Microsoft Office, including Word, Excel, Power Point and Outlook.
  • Solid knowledge of scheduling both domestic and international travel for management.
  • Excellent calendar management skills

For immediate consideration, please click "Apply Now" and submit your resume.