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Executive Assistant - Temp-Perm Edison, NJ in East Brunswick, NJ at Staffing Now

Date Posted: 1/22/2018

Job Snapshot

Job Description


We are looking for a competent Executive Administrative / Personal Assistant to provide personalized clerical and administrative support to the President. This position will work on a one-to-one basis with the President on a variety of tasks related to the president's daily responsibilities, travel and communications.
A very detail oriented, flexible candidate who is a strong communicator is necessary for the position. The ideal candidate should also be a good relationship builder.
Responsibilities

  • Work on a one-on-one basis directly for the President, who oversees two manufacturing companies in Edison NJ.
  • Act as the point of contact between the President and internal employees/external clients
  • Undertake the tasks of receiving calls, taking messages and routing correspondence
  • Handle requests and queries appropriately
  • Handle administrative requests and queries from senior managers
  • Planning meetings and taking detailed minutes
  • Maintain daily schedule, arrange meetings and appointments, and provide timely reminders
  • Make travel arrangements
  • Take dictation and minutes, and accurately enter data
  • Monitor office supplies
  • Produce reports, presentations and briefs, assist in the preparation of regularly scheduled reports
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Data entry, typically in Excel
  • Develop and carry out an efficient documentation and filing system
  • Faxing, emailing, filing and sending documents
  • Reading and Writing and sending letters, notes, emails and correspondences directly from verbal dictation
  • Use of company car to drive president to each facility as needed.
  • Preferred - candidate local to Oceanport NJ area, which enables candidate to use the company car to drive president to and from work daily.
  • Hours will typically be M-F, 8:30am - 5:00pm (plus driving too and from home to work).


Requirements

  • Proven experience as an executive administrative assistant, senior executive assistant or in other administrative position
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning, organizational and time management skills
  • Ability to multi-task and prioritize workload
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Familiarity with the manufacturing industry is preferred
  • Extremely trustworthy with confidential information: Discretion and confidentiality is a high priority and is required
  • Good driving record
  • High School degree; additional qualification as personal assistant would be considered an advantage