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Construction Project Administrator SAGE 100 in Jacksonville, FL at Staffing Now

Date Posted: 2/22/2021

Job Snapshot

Job Description

Construction Administrator Project Coordinator
Provides administrative support for Project Managers/Estimators and General Superintendent

Reports To: Operations Manager

1. High School Diploma plus AA degree in business field or commensurate experience
2. Minimum of five years administrative experience in business or similar office
3. Proficient in Microsoft Outlook and Office Suite, working knowledge of related business software.
4. Strong communications skills, oral, written and telephone
5. Experience with budgets, account codes, cost tracking, reporting and projections
6. Organized, task oriented, dependable, reliable, professional approach and manner
7. Positive attitude, self - starter, able to prioritize duties and carry out assignments with minimal supervision.
8. Good interpersonal skills
9. Able and available to work minimum of 40 hours per week

Preferred but not required qualifications:
1. Three years experience in construction office
2. BA degree with business major
3. Experience with SAGE 100 Contractor Software
4. Physically capable of making job-site visits

1. Set up and maintain electronic and hard copy project files
2. Prepare field project manuals for job kick off meetings
3. Issue purchase orders as authorized by PM
4. Track subcontractors issued for signature and keep PM apprised of status.
5. Coordinate shop drawings; solicit from supplier; check against specification requirements; submit for approval; track and log; maintain files.
6. Change Orders- Help research costs, monitor approval status, maintain log
7. Check incoming invoices to verify accuracy; enter cost code and prep for approval
8. Assist superintendents with filed purchases. Assign PO numbers and maintain field PO Logs
Assimilate vendor and subcontractor invoice data in support of project billings.
10. Monitor status of invoices and keep PM and Management appraised of status.
11. Archive files of completed projects
12. Assist PM to assimilate actual job productivity rates and cost data for future estimates
13. Provide administrative support to estimating activity as directed
14. Provide administrative support to general superintendent as directed

Salary commensurate with knowledge, skills and experience
Full company benefits package