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Assistant Manager - Financial Services in Princeton, NJ at Staffing Now

Date Posted: 9/30/2019

Job Snapshot

  • Employee Type:
  • Location:
    Princeton, NJ
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Financial Office located at University in Princeton is looking for an Assistant Financial Services Manager to help during a maternity leave -
The assistant manager serves as the financial and business manager for a diverse portfolio of departments, programs, and centers that participate in the University's financial shared services program. The financial shared services program provides proactive, responsive, and effective service for approximately 25 departments, programs, and centers with budgets exceeding $85 million. Assistant managers collaborate with the managers of the units they serve to ensure the effective management of financial processes and serve as a liaison between the units and the Office of Finance and Treasury.
The assistant manager monitors and approves all expenditures and ensures compliance with university policies and procedures. The assistant manager collaborates with faculty, staff, and students to track budget allocations and fund balances and to ensure expenditures are allowable, within budget, and appropriate for the funding source. The assistant manager provides financial trainings, in small and large settings, on policy and best practices as needed for faculty, staff, and students. Providing timely and accurate financial reporting and other financial information is an essential responsibility.
Additionally, the assistant manager serves as a consultant to other departments outside of the shared services program to help streamline and improve financial processes and procedures and to train on best practices. These engagements will vary in size and scope depending on the specific need. Assistant managers will also provide feedback on the effectiveness of financial processes and systems and will help pilot and test new functionality before it is rolled out broadly to campus.
Provides proactive support and approval for all financial transactions - 40%

  • Provide outstanding, proactive, and service-oriented support for the following:
    • Non-PO payments to domestic & foreign suppliers, including honoraria payments, limited engagements, and guest reimbursements.
    • PO/Requisitions to domestic & foreign suppliers, including payments for goods, equipment, services, independent contractors, and entertainers.
    • Expense reports, including expense reimbursements, credit card transactions, and cash advances.
    • Departmental Purchasing Card statement reports
    • Cash/Check deposits
    • Journal entries
    • Onboarding suppliers
    • Access to financial systems
    • University credit card request
    • Labor accounting adjustments
    • Stop payment requests
  • Support other financial transactions as necessary.

Manages effective, efficient, and compliant financial operations for assigned departments - 35%

  • Communicates regularly with faculty, staff, and students and ensures adequate training on financial policy, procedures, and best practices.
  • Ensures compliance with all financial transactions, including transactions related to sponsored research and restricted funds.
  • Provides regular and proactive financial reporting.
  • Coordinates with department staff to provide data and support for budgeting, financial planning, year-end close, and other key financial activities.

Consults on projects with other departments outside shared services - 15%

  • Consults on best practices, financial processes, access and authorization, and business process redesign as needed.
  • Provides financial management services to units outside of shared services on a temporary basis while covering for an employee on leave or to cover a resource gap.

Assists the Office of Finance and Treasury with new processes and systems - 10%

  • Provides feedback, testing, and other support to new initiatives, processes, and systems.
  • Pilots new technology and processes as needed.
  • Collaborates on the development and delivery of training programs.