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Administrative Support in Rochelle Park at Staffing Now

Date Posted: 2/27/2018

Job Snapshot

Job Description

Non-profit social service agency located in Bergen County, NJ. We are seeking a qualified individual for a full-time Administrative Support Position. This position will be primarily responsible for the Medicaid Coordination and Billing process as well as other support tasks as assigned. The ideal candidate will be computer savvy and have a strong background in administrative support. Non-profit work experience a plus.
Responsibilities and Duties
Core Competencies:
  • Listening (giving speaker undivided attention; seeking to understand)
  • Written communication (acceptable standard of written English)
  • Oral communication/tact (conveying ideas and facts effectively and diplomatically)

  • Creative thinking/problem solving (provide fresh ideas and solutions)
  • Decision making/judgment (with knowledge of facts, goals, constraints and risks within the scope of their position
  • Planning and organizing (coordinates ideas and resources to achieve goals)
  • Fiscal accountability (following fiscal guidelines, regulations, principles and standards when committing fiscal resources)

  • Accountability, dependability and self-management (takes responsibility, achieves results and meets timelines)
  • Adaptability, flexibility and resilience (adapts to changing business needs, especially in ambiguous or adverse situations; ability to receive and implement constructive feedback)
  • Attention to detail (quality of work product)

  • Teamwork and relationship building (promotes enthusiasm and commitment within a team; builds acceptance, cooperation and mutual respect)
  • Peer accountability (cross training, collaboration on projects, maintenance of and adherence to procedures)
  • Valuing diversity and cultural competence (embracing diversity)

Responsibilities include:
  • Perform all required aspects of the Medicaid Process
  • Monthly and back billings
  • Reporting and data analysis
  • Complete appropriate youth/families application and filings
  • Medicaid audits
  • Attend both internal/external meetings; provide training(s)/update and revise written documentation of procedure(s)
  • Front desk coverage, when needed, including:
  • Answer, direct, handle incoming calls
  • Greet and direct visitors
  • Process faxes and mail
  • Process incoming and outgoing deliveries
  • Prepare, compose and distribute communications related to applicable departmental needs
  • Management of calendars, contacts and lists
  • Demonstrates ability to work cooperatively with management and care management staff.
  • Troubleshoot office technology problems
  • Maintain and execute general administrative office procedures
  • Maintain the organization of office facilities including, but not limited to, meeting set-up and breakdown
  • Understand and ensure that tasks are conducted and material is handled in a sensitive and confidential manner in compliance with HIPAA and Agency policies
  • Support all departments as assigned
  • Perform all other tasks as assigned

Qualifications and Skills
  • Bachelor's degree preferred, at minimum Associate's degree.
  • Three to five years of comparable experience.
  • Fluency in applicable office technology and software; experience in multimedia communications a plus.
  • Ability to lift and move up to 25 pounds.
  • Maintain a valid driver's license.

We offer one of the best benefits packages including Medical (with prescription benefits), Dental, Vision insurance plans, life insurance, long-term disability insurance, pension plans, FSA. Generous time off benefits including vacation (3 weeks to start), personal, sick time and 13 paid holidays each year.
Bergen's Promise is an equal opportunity employer - qualified minorities are encouraged to apply
Job Type: Full-time
Salary: $38,000.00 /year
Required experience:
  • Administrative Support: 1 year

Required education:
  • Bachelor's

Required license or certification:
  • Valid Driver's License