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Administrative Coordinator in Princeton, NJ at Staffing Now

Date Posted: 12/24/2018

Job Snapshot

Job Description



Administrative Assistant needed for Client in Princeton, New Jersey.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Administrative Coordinator Job Duties:

  • Handle administrative requests and quieries for senior managers;
  • Organizing and scheduling appointments, meetings, events
  • Planning meetings


You will be responsible for scheduling travel and meeting arrangements; preparing reports and maintaining appropriate documentation. This ideal candidate should have excellent oral and written communication skills and be able to organize using Microsoft Suite tools and office equipment. A successful candidate in this role and company would ensure the efficient and smooth day-to-day operation of the office.

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers


Requirements

  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and Outlook and Word)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Prefer a College Degree; additional qualification as an Administrative assistant or Secretary will be a plus