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Administrative Assistant in Springfield, MA at Staffing Now

Date Posted: 2/10/2021

Job Snapshot

Job Description

We have an immediate need for an experienced and dynamic Administrative Assistant in the Greater Springfield, MA area!

Responsibilities Include:

  • Primary responsibility is to assist callers with information and direction. Respond to general inquiries and route calls appropriately. Use judgment in taking messages and referring calls to others;
  • Update and maintain reports from multiple databases;
  • Manage, organize, and update relevant data using database applications;
  • Communicate and provide information to assist and enable organizational operations and effective customer service;
  • Research and investigate information to enable strategic decision-making by others;
  • Arrange and participate in meetings, conferences, and project teams;
  • Ensure office machines are in good working order. Assist staff in troubleshooting any issues and report service requests in a timely manner;
  • Maintain adequate supplies for the department, or agency as appropriate, and adhere to departmental/agency budget;
  • Prepare and distribute management team and committee reports, correspondence and materials;
  • As necessary, handle confidential personnel information or correspondence;
  • Assist departmental staff with software questions;
  • As requested, screen correspondence (mail, phone, e-mail, etc.) for supervisor/department and respond on their behalf according to established guidelines;
  • Perform general clerical duties (copying, filing, faxing, etc.);
  • Perform other duties as assigned.

Requirements Include:

  • Two year college degree or relative courses specific in business administration;
  • Minimum 2 years experience in data management;
  • Ability to communicate (both verbal and written) with internal staff as well as external clients and vendors;
  • Experienced in Microsoft Excel, and PC based computer software;
  • Strong organization skills and ability to work independently and prioritize;
  • Bilingual (English/Spanish) preferred.

Wage between $15.00-16.00 depending on education and experience.