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Administrative Assistant in Conshohocken, PA at Staffing Now

Date Posted: 10/7/2018

Job Snapshot

Job Description


Administrative Assistant Needed - To provide administrative support to client projects
Essential Functions:

  • Manage internal and client databases concurrent with project milestones and track project progress.
  • Handle and track correspondence between PM and various outside parties to ensure timely responses, responding on behalf of PM as appropriate.
  • Research project locations using mapping and geospatial data
  • Review invoices prior to sending them out to PM for signature and processing
  • Prepare, maintain, and present monthly budget reports
  • Review Agreements and Orders from various public agencies to check for new or revised language other than previously accepted by the client
  • Prepare draft estimates, PIFs, and agreements for projects
  • Maintain all project files including invoices
  • Participate in development and training for system enhancements as necessary
  • Respond to client admin and assist client and PM with document management
  • Complete client mandated reporting and data interface
  • Communicate with internal and external customers including public agencies to obtain, verify, and/or reconcile agreement processing


Requirements

  • Associates degree in Business or Office Administration strongly preferred
  • Five years of administrative assistant experience
  • Notary Public or willingness to pursue commission
  • Proficient in Microsoft Office Suite
  • Experience in engineering and/or architectural related project management helpful but not required
  • Ability to develop and analyze data queries and create pivot tables
  • Ability to communicate effectively with public agencies and across all client departments