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Administrative Assistant in Vienna, VA at Staffing Now

Date Posted: 5/1/2018

Job Snapshot

Job Description

Staffing Now is currently seeking a Administrative Assistant for a part-time, contract to hire position located in Reston, VA. The incumbent will be responsible for performing administrative and office support activities for multiple supervisors and staff. The hours are Mon-Fri from 9am-3pm.
Reception Area:
- Answer incoming calls, determine purpose of call, and forward calls to appropriate personnel or department.
- Welcome onsite visitors in a timely and professional manner, determine reason for visit, and announce visitors to appropriate staff members.
- Ensure guests sign in and out of the Visitor log.
- Ensure that the front desk area is always clean and presentable for guests.
- Keep conference and break rooms tidy and stocked with supplies
- Maintain all conference room calendars
- Sort and distribute mail for the office

Administrative Support:
- Process and reconcile monthly credit card statements and expense reports
- Coordinate and prepare travel arrangements
- Assist in seminar registration
- Process check requests
Required Skills:
- This position requires a professional demeanor over the phone and in-person, the ability to speak clearly, demonstrate diplomacy, courtesy, and good judgment with public contacts.
- Must be able to complete tasks with only general supervision.
- Good attention to detail and follow-up skills are essential.
- Able to complete work in a priority order, meeting a high degree of professionalism, quality and craftsmanship.
- Strong written and verbal communication skills.
- Must be reliable, punctual, and consistent in all job duties and responsibilities.
- Able to effectively handle potentially stressful situations in a calm and professional manner.
- Proficient with Microsoft Office Software (Word, Outlook, Excel, and PowerPoint).
For immediate consideration, please click "Apply Now" and submit your resume.