Contact Us 877.823.3669

Administrative Assistant in Dallas, TX at Staffing Now

Date Posted: 5/2/2018

Job Snapshot

Job Description


SNI Companies is currently hiring a Administrative Assistant to join our team working onsite at our client's office located in Irving, TX.

We work with companies that offer environments for our employees to contribute, learn, and advance their career. We treat you like you are part of the family.

Job Title: Administrative Assistant
Work Location: Irving, TX

Job Description & Responsibilities:
  • Complete customer surveys for a variety of customer organizations (manufacturers, repair stations and other distributors)
  • Complete the surveys on a daily basis.
  • Recognize when input from other offices is required, coordinate with those offices and route the surveys appropriately.
  • Work with the government/defense representative responsible for government surveys.
  • Ensure the surveys are returned by the due date. Follow up as necessary.
  • Maintain files of the completed surveys, hardcopy and electronic.
  • Maintain and update the log of surveys completed. Maintain status on the surveys being worked.
  • Send company surveys to at least 40 suppliers a month on average.
  • Track responses and follow up with those suppliers who do not respond.
  • Provide basic administrative support to the Director, Global Quality.
  • Complete such tasks as preparing notices and reminders, coding invoices for AP, scheduling meetings, purchasing needed supplies and planning lunches.
  • Also, prepare charts as needed and develop/update documents for the Director
  • Provide administrative support to QA, PQS, RDR, and RSP as needed
  • Support preparation for the annual Certification Body audits.
  • Make the administrative preparations (reserve meeting room for all week, plan meals, ensure visit requests are done).
  • Ensure appropriate documentation is available for the auditors.
  • Ensure the auditors have what they need.
  • Assist in administering the QMS documentation worldwide.
  • Work with process owners as they draft documents and up-load the documents to the Sharepoint site.
  • Release the documents for use.
  • Format the documents and ensure the revision number, date and other information is accurate prior to publishing the document.
  • Assist in maintaining and updating master lists of documents for easy reference
  • Assist in administering the Global Quality Program.
  • Help maintain books for stocking locations worldwide and ensure the information on the locations is accurate.
  • Assist in updating the information as needed. Assist in updating slides to show capabilities of each location worldwide.
  • Assist in administering the Stamp Control program. Use the log page to track each stamp.
  • Assist in visiting each area at least once a quarter (all three shifts) and verify each stamp is used by the individual to whom it is assigned.
  • Assist in working with process owners to ensure needed stamps are obtained.
  • Help collect stamps no longer needed and give these to the CDC administrative staff for recycling.
  • Perform other tasks as assigned
  • Work overtime if needed and work on weekends (only saturday) if needed

Skills & Qualifications:
  • Able to read, write and comprehend English
  • Must have a high school diploma or equivalent
  • Can think on their feet
  • Can work under pressure
  • Must - Experience in Microsoft Office, including Excel
  • Must have experience in an administrative role
  • Must have strong administrative skills
  • Preferred Skills: Visio experience strongly preferred, Able to learn new computer skills, including SAP

**Apply now or send your resume to mhelenbolt@snicompanies.com


Shift/Hours: 7AM-4PM Pay rate: $14.25