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Administrative Assistant in Des Plaines, IL at Staffing Now

Date Posted: 5/9/2018

Job Snapshot

Job Description

Due to recent growth, Staffing Now is working with a leading Des Plaines based construction firm is seeking an Administrative Assistant to support the company's front office team. The ideal candidate must be a fast and adaptable learner and be detail-oriented because this position is not your typical admin role! You'll support the residential and commercial sales teams and write estimates, assist with the construction permitting process and complete data entry projects as needed.

This position will report to the Office Manager. The ideal candidate for this growing company will be able to keep up with a shifting workload while maintaining a positive demeanor - responsibilities will vary based business needs.

In addition to this unique temp-to-hire opportunity, the company offers full training, competitive benefits and a salary commensurate with your experience.

Responsibilities for this potion include:

  • Data entry into Xactimate based on reports given by the sales team
  • Recording project progress using BuilderTrend software
  • Identifying gaps in the project scope and review documents submitted by the production and sales teams
  • Updating customers and project stakeholders as needed
  • Answering inbound calls and greeting guests at the door
  • Relaying information between the sales and production departments in a timely manner

The Requirements for this Role include:

  • Previous administrative experience, preferably within the construction industry
  • Previous experience with Xactimate and/or BuilderTrend preferred
  • The ability to create scopes-of-work and estimates
  • Full proficiency in the Microsoft Office suite
  • The ability to communicate effectively and clearly and create professional correspondence

What's in it for you?

  • The chance to get in for a new opportunity in a stable and growing company
  • Benefits and a competitive salary in a company where everyone is an employee (no 1099's!)
  • The opportunity to learn new skills and cross-department training
  • Business casual environment and a friendly workplace culture

Those interested in applying can submit their most recent resume and salary requirements to Staffing Manager Patreon Weeks via or by calling 630-390-1445.