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Administrative Assistant II in Chantilly, VA at Staffing Now

Date Posted: 8/9/2019

Job Snapshot

Job Description

JOB OVERALL DESCRIPTION:
Performs variety of activities in support of functional areas such as finance, purchasing, security, or
human resources or for a specific project/business/technical unit. Performs normal office functions
such as setting up and maintaining files; interviewing callers and making proper referrals; arranging
meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished
documents for appropriate grammatical usage; answers questions relating to office operations and
established policies and procedures. Gathers, compiles and reports on information relevant to
supervisor's assignment. Gathers, collects, records, tracks and verifies data and information from
multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile
and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Provides
data and information to others on functional unit processes and procedures.


KEY DUTIES AND RESPONSIBILITIES:
1. Performs general clerical and administrative duties to include but not limited to: photocopying,
faxing, mailing, filing, answering telephones and transferring calls to appropriate staff members.
2. Creates and modifies documents, spreadsheets and presentations using the Microsoft Office suite.
3. Schedules and coordinates meetings, conferences, and travel.
4. Sorts and distributes mail, drafts written responses or replies by phone or email when necessary,
and responds to regularly occurring requests for information.
5. Acts as a liaison with other departments and outside contacts, including high-level staff members.
6. Handles confidential and non-routine information and explains policies when necessary.