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Administrative Assistant - Accounting in Lake Ridge, VA at Staffing Now

Date Posted: 8/8/2019

Job Snapshot

Job Description

Administrative Assistant
************This is a 3 -4 month temporary full time position*********************

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Act as single point of contact for all questions and issues
  • Serve as a subject matter expert for DoD Military Outreach Program.
  • Review and enter all DoD contract invoices for payment.
  • Process all accounts payable within the accounting system for the DoD contract; print checks and provide to COO for signature and approval.
  • Create awareness of the DoD contract on all web sites and internal media; utilize Director, PR for support in posting information and ensuring it is accurate and up-to-date.
  • Provide email and phone support to all about DoD program and billing information.
  • Maintain a thorough working knowledge of the DoD contract requirements and all subsequent changes and modifications.
  • Act as liaison between the Organization and Military One Source in providing accurate and timely information to service members.
  • Coordinate and maintain spreadsheet of billing errors and track through completion and payment.
  • Assist in organizing and filtering contract information for quarterly audits.
  • Monitor the qualification categories of all memberships and track renewal names for accuracy and completeness.
  • Assist with DoD contract filing; box old files and prepare labels for new files.
  • Assist with opening DoD mail and mailing of checks for program.
  • Represent with a positive and professional demeanor.
  • Incorporate the character values of caring, respect, responsibility, and honesty into the position.
  • Maintain effective working relationships with the National Headquarters Team.
  • Adhere to organizational policies and procedures.


  • H.S. Diploma or equivalent required; some college preferred.
  • 2+ years experience working in office environment required.
  • Customer service experience preferred.
  • Experience with accounting software preferred.
  • Excellent written and verbal communication skills.
  • Highly proficient with using computer, Internet, Microsoft Office, and basic office equipment.
  • Detail oriented and excellent follow up skills.
  • Strong interpersonal/human relations skills and able to deal with a wide range of relationships and situations.
  • Able to present a professional and positive demeanor.
  • Highly self-motivated and able to prioritize and manage multiple tasks.
  • Strong organizational skills.
  • Able to adapt to change easily.
  • Able to work independently and in a team environment.
  • Able to maintain confidentiality of program information.
  • Able to successfully pass a background check.