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Accounts Payable Specialist in West Long Branch, NJ at Staffing Now

Date Posted: 2/4/2020

Job Snapshot

Job Description


Our client, located in Long Branch, has an exciting opportunity for an Accounts Payable Specialist. The AP Specialist will be responsible for review of the invoices, expense reports and check requests to ensure proper approval and expenditures are in accordance with company guidelines. The AP Specialist is also responsible for entry of invoices into the financial system, processing of payments and responding to all vendor inquiries.
Essential Responsibilities:

  • Collect and edit audit all invoices to ensure the expenditures are in accordance with company guidelines.
  • Monitor discount opportunities and ensure all credit memos are utilized.
  • Review all invoices to ensure properly approved and coded.
  • Enter invoices into the financial software.
  • Prepare pre-check run report for review and approval.
  • Process check runs and electronic transfers/payments via online banking.
  • Obtain all necessary signatures.
  • Post all payments to the ledger.
  • Reconcile all vendor statements and monitor accounts to ensure payments are timely.
  • Research and resolve all vendor inquiries and invoice issues.
  • Obtain and maintain all W-9 forms.
  • Prepare and issue 1099's and 1096 at year-end.
  • Perform and issue any escheatment to the state.
  • Copy all fixed asset and insurance invoices and provide to the appropriate staff accountant.
  • Assist in the collection of all data for any audits or audit requests.
  • Maintain all files effectively.
  • Perform Special Projects as assigned.
  • Perform other duties as required.


Essential Skills:

  • Excellent verbal and written communication skills and detail oriented.
  • Able to work independently on assigned tasks and work as part of a team.
  • Proficient with MS Excel, Word and Outlook.
  • QuickBooks experience a plus.
  • Ability to multitask and manage time effectively.