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A/P Specialist in Jacksonville, FL at Staffing Now

Date Posted: 2/16/2021

Job Snapshot

Job Description

Essential Position Functions:

  • Obtain approval from various department managers for invoice processing.
  • Enter invoices through data entry or purchase order processing ensuring accurate coding.
  • Respond to payment inquiries and facilitate the resolution of any issues.
  • Audit and process employee expense reports in compliance with company guidelines.
  • Ensure timely payments are made for company accounts to remain in good standing.
  • Record wire payments in the accounts payable system.
  • Print checks and mail out payments on a weekly basis.
  • Work with Purchasing Coordinator to correct any variances between invoices and POs.
  • Setup new vendor accounts and update vendor data as needed.
  • Notify Subcontractor Coordinator of any insurance documentation expirations.
  • Pay office rents and utilities monthly for all company locations.
  • Ensure all invoices are entered for month end processing.
  • Maintain payable files and provide backup for accounts payable audits.
  • Maintain subcontractor information for annual 1099 mailouts.
  • Perform filing and general administrative tasks.
  • Other duties as assigned.

Education and/or Experience:

  • High school diploma or GED required.
  • Minimum of 5 years of related work experience.
  • Familiarity with generally accepted accounting/bookkeeping principles and procedures is required.
  • Must have basic Microsoft Office (Word, Excel, Outlook) skills.
  • Must be able to efficiently use a Windows-based computer.
  • Ability to prioritize and complete assignments accurately and in a timely manner.
  • Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced environment.
  • Strong interpersonal, organizational, oral and written communications skills.
  • Must demonstrate discretion due to the sensitive nature of the work.
  • Must be able to work alone, and with a team.