Assistant Property Manager

A non-profit in the Philadelphia area is looking to hire an Assistant Property Manager.
The mission of the organization is to empower adults, children, and families to break the cycle of homelessness and poverty, to alleviate the underlying causes of poverty, and to enable all of us to attain our fullest potential as individuals and as members of the broader society. We strive to create a safe and respectful environment where we support each other in our struggles for self-esteem, recovery, and the confidence to move toward self-actualization.


The organization achieves its mission through a continuum of services comprised of street outreach, a range of supportive housing, and comprehensive services. We address the root causes of homelessness through neighborhood-based affordable housing, economic development, and environmental enhancement programs, as well as through providing access to employment opportunities; adult and youth education; and health care.


The organization is committed to social and political advocacy. An integral part of our work is education about the realities of homelessness and poverty and vigorous advocacy on behalf of and with homeless and low-income persons for more just and humane public policies.


The organization is committed to nurturing a spirit of community among persons from all walks of life, all of whom have a role to play in making this a more just and compassionate society.
 
Job Summary:  Assistant Property Manager works closely with the Property Manager, tenants, and others to oversee all aspects of the building operations. They are responsible for assisting with administrative and organizational duties, liaising with residents, facility maintenance, collecting rent, leasing of the building, marketing, and processing tenant move-ins and move-outs.  This position requires troubleshooting property and resident related issues and supervising front desk receptionist. Duties are to be discharged in an independent manner, with attention to detail, accuracy, and a high level of professionalism with the ability to multitask in a fast-paced environment Essential Duties and Responsibilities

• Assist with the day-to-day operations of the property and supervision of receptionists (if applicable).
• Assist with ensuring Project HOME cleaning standards are maintained at the sites.
• Assist with preparing weekly, monthly, quarterly, and annual reports as required.
• Maintaining knowledge of governing HUD requirements, regulations, forms, and procedures for effective facility management; compliance with Fair Housing Laws according to building type; ensuring that buildings are managed in accordance with all regulatory requirements.
• Assist with scheduling and completion of move-out inspections and related paperwork to determine any charges that need to be assessed to the vacating resident and process move-out paperwork, including through the eviction process.
• Assist with leasing, annual/interim recertification process, and assist residents as needed with obtaining third party verifications.
• Assist with ensuring that the property lease files are properly maintained and kept up to date in accordance with Project HOME policy.

Financial Management

• Assist with operating assets in accordance with financial goals and PH Policies & Procedures Manual.
• Ensuring that A/P purchase orders and invoices are submitted timely and accurately.
• Ensuring that all late fees are posted properly, and all tenant charges are collected and deposited in a timely manner.

Facilities Management

• Assist with ensuring property is well maintained and preventive maintenance plan is completed.
• Assist with reviewing open work orders and providing direction to maintenance staff.
• Assist with ensuring supply inventory is properly maintained at the site, including but not limited to monthly coordination with Maintenance to order supplies as needed to complete make readies and routine work orders.
• Assist with scheduling turnover functions and checking completed work orders to make sure the work is completed in a satisfactory manner; following up with vendors as needed.
• Assist with completing daily/weekly property inspections to identify building issues.

Other

• Perform general office/administrative duties and attend all meetings, supervisions and required trainings.

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job. Management may, at its sole discretion, assign or reassign duties and responsibilities to this job at any time. 

Education and Experience Minimum Requirements:
Minimum Experience:

• High School Diploma or GED and 3 years’ experience in affordable housing property management; or an Associate’s Degree and 2 years’ experience in affordable housing property management
• A minimum of 1 year of supervisory experience

Preferred Experience:

• LIHTC or Advanced Housing Certification
• Prior work experience with HUD and/or PHFA properties & regulations
• Experience with property management software (Yardi)
• Valid driver’s license

Core Skills:

• Basic computer/technology literacy.
• Excellent communication skills, both verbally and in writing.
• Good organizational/administrative skills.
• Ability to work well with a wide variety of peopl