Human Resource Specialist

Human Resource Specialist (Contract)

Responsible for maintaining employee personnel files, and general office files and forms; responsible for employee benefits administration. Provides clerical and administrative support to the department by performing the following duties in accordance with the policies and procedures.

Essential Duties:

• Prepares and maintains personnel master files.
• Provides assistance to employees with election and maintenance of cafeteria benefits.
• Processes Virginia Retirement System (VRS) retirement requests.
• Reconciles monthly benefits invoices.
• Communicates new employee information and changes to third party. Processes COBRA notifications.
• Assists with preparation of Annual Employee Benefits Statement.
• Verification of Licensure/Certification.
• Processes Changes of Status notices and relevant benefit changes. Works with the Human Resources Director to oversee the administration of multi-tiered employee benefits programs, including plans such as retirement, health, life, dental, vision, short and long term disability, and employee assistance program.
• Administer employee insurance and working with insurance brokers and plan carriers.
• Conducts new employee orientations; informs new employees of benefits programs, policies and related enrollment deadlines.
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• Monitors leave of absence programs to ensure legal compliance, reviews and analyzes FMLA, PLOA and other state, federal leave law applications.
• Helps educate employees and managers on policy and legal compliance regarding leave of absence.
• Responds to employee and retiree questions and complaints, interfaces with third-party administrators to resolve claim appeals.
• Works with employees to promote health and wellness in the workplace; develop programs, distributes education and resources materials, and provides training opportunities to achieve and maintain a healthy workforce.
• Coordinates open enrollment for benefits, the preparation of open enrollment benefits materials and literature, and also helps with the coordination of an annual benefit fair.
• Provides technical support and information to employees, supervisors, and managers in evaluating reasonable accommodation and protected leave requests.
• Ensure company compliance with federal and state laws, including reporting requirements.
• Assists the Director in establishing a calendar for companywide training activities for the leadership team.
• Updates payroll, timekeeping and HRIS systems.
• Maintains general files and forms required to accomplish assigned tasks and responsibilities.
• Performs general clerical routines: answering telephone, correspondence, faxing, copying, and filing.
• Maintains inventory of general office supplies for Human Resources.
• Performs payroll processing in the absence of the Payroll Coordinator.
• Other duties as assigned.

Education and Experience:

• Bachelor’s degree or equivalent from four-year College or technical school; and two years related experience and/or training; or equivalent combination of education and experience.
• Notary Public, State of Virginia.
• Strong computer skills.