HR Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES: (These essential job functions are not to be construed as a complete statement of all duties performed.  Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at this time.)

• Provide general administrative support such as preparing correspondence, forms, and reports, arranging meetings, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and recording minutes as needed.
• Assist with maintaining the HR page within SharePoint.
• Create and/or manage personnel records including active and terminated employee files, volunteer records, and temp employee records.
• Create and/or maintain all HR binders and update at the start of each fiscal year.
• Create and/or maintain HR reports as necessary.
• Assistant HR Director with recruitment efforts as instructed.
• Post open positions, screen resumes, and send viable candidates to hiring managers.
• Schedule candidates for interviews and administer computer assessments.
• Conduct new hire onboardings including set up of new hires in payroll system, administering agency mandated trainings, and guiding new hires to complete paperwork.
• Assists HR Director in monitoring and updating new hire training requirements.
• Conduct training for volunteers or interns and guide them to complete applicable paperwork.

• Submit requests to IT regarding account setup for all new hires, interns, and temps as necessary.
• Update training records on binders and files and conduct training evaluations summary.
• Assists HR Director with new hire orientation, all day staff meetings, and any other trainings or meetings as necessary.
• File benefits related documents including Pension forms, change in coverage forms, and separation reports.
• Complete and file E-Verify reports, Form I-9, and supporting documents in corresponding binder.
• Prepare employment related forms including new hire paperwork and termination paperwork.
• Record keeping, including manual and computer entries.

• Typing, filing, copying, and other clerical support functions as required.
• Complete Employment Verifications and/or any other certification forms including those from DCF, Housing Authority, etc. as requested under direction of the HR Director.
• Documents human resources productivity by completing forms, reports, logs, and records.

• Attends support staff trainings and other meetings as required.
• Act as a liaison between agency and off-site storage vendor, manage staff access, and provide training as necessary.
• Conduct fingerprinting for Level II Background checks.
• Correspond with employees via email, phone, or face-to-face as necessary to answer questions or guide them to the appropriate resource.
• Work cooperatively with other departments as necessary under the direction of the HR Director.

OTHER RESPONSIBILITIES:

• Complies with all applicable training requirements.
• Complies with all company safety, personnel and operational policies and procedures.
• Complies with work schedule to ensure effective operations of Agency programs.
• Contributes positively as a member of a productive and cooperative team.
•  Participates in Agency Performance Quality Improvement (/PQI) program and Accreditation/Reaccreditation process.