Construction Billing Manager

We are seeking a highly organized and detail-oriented Construction Billing Manager to oversee the billing operations for our construction projects. This position is responsible for managing all aspects of billing, accounts payable (AP), and invoicing, ensuring accuracy and timeliness in a fast-paced construction environment. The ideal candidate will have a strong background in construction billing, be proficient in Excel (including VLOOKUP and other advanced functions), and possess solid clerical and financial skills.

Key Responsibilities:

• Prepare and process accurate and timely invoices for multiple construction projects.
• Manage accounts payable functions, including data entry, payment processing, and vendor management.
• Utilize Excel for data analysis, reporting, and reconciliation, with proficiency in formulas like VLOOKUP.
• Upload and manage ACH files for electronic payments.
• Maintain organized digital and physical records through scanning and proper file management.
• Communicate with project managers, subcontractors, and clients to resolve billing discrepancies.
• Track job costs, change orders, and lien releases in coordination with field and office teams.
• Ensure compliance with contract terms, retention requirements, and industry billing standards.
• Assist with general clerical tasks including answering phones, document preparation, and filing.
• Support monthly closings and financial reporting in collaboration with the accounting team.

Qualifications:

• 3+ years of billing/accounting experience in the construction industry required.
• Strong proficiency in Microsoft Excel, including VLOOKUP, pivot tables, and data formatting.
• Familiarity with construction project management software (e.g., Procore, Sage, QuickBooks, or similar) a plus.
• Experience with ACH processing and electronic invoicing systems.
• Excellent attention to detail, organizational skills, and ability to manage multiple deadlines.
• Strong interpersonal and communication skills for working with internal teams and external vendors/clients.
• High school diploma or equivalent required; Associate’s or bachelor’s degree in accounting or business a plus.

Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for professional growth