Administrative Assistant

Job Overview:

We are seeking a detail-oriented, highly organized Administrative Assistant to join our dynamic team. This role will be responsible for managing office operations, providing administrative support to the team, and ensuring the smooth and efficient functioning of our Miami Shores or Medley office. The ideal candidate will have strong communication skills, an ability to multi-task, and an eagerness to support the team in a fast-paced environment.

• Administrative Support: Provide general administrative assistance, including answering phones, scheduling appointments, organizing meetings, and managing correspondence.
• Document Management: Prepare, file, and maintain office documents and records (physical and electronic), ensuring they are easily accessible when needed.
• Office Coordination: Coordinate office supplies, order new inventory, and ensure the office environment remains clean and organized.
• Customer Interaction: Greet and assist visitors, clients, and customers with a professional and friendly demeanor.
• Data Entry & Reporting: Input and maintain data in various software systems, generate reports, and assist with other clerical tasks as needed.
• Scheduling: Manage calendars for executives or team members, schedule meetings, and book travel arrangements when necessary.
• Project Support: Assist in various ad-hoc projects and tasks, ensuring timely completion and accurate documentation.
• Communication: Act as a liaison between departments, providing information, answering questions, and ensuring proper communication channels are maintained.

• High school diploma or equivalent (Associate’s degree preferred)
• Proven experience as an administrative assistant or in another relevant administrative role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong verbal and written communication skills in English & Spanish
• Excellent organizational skills and attention to detail
• Ability to handle sensitive and confidential information
• Strong time management skills and ability to prioritize tasks
• Ability to work independently and as part of a team
• Previous experience in a fast-paced environment is a plus