Administrative Assistant

Staffing Now Oviedo, FL (Onsite) Contract to Hire

Key Responsibilities Include:

Front Desk Coverage: Greeting visitors, managing the phone system, handling mail and shipments
Administrative Support: Managing email correspondence, generating and distributing documents, preparing documents such as letters and fee proposals using templates, and assisting with report activities
Meeting Organization: Scheduling and coordinating meetings
File Management: Maintaining accurate and organized filing systems
Supply Management: Ordering and maintaining office supplies
Permit Coordination: Assisting the permitting staff with permit submittals, preparing permit submittals in collaboration with Project Managers, tracking ongoing permits once submitted, and corresponding with clients and municipalities regarding permit statuses and requirements as needed
Software: Proficiently using Microsoft Office Suite, Google programs, and Trulio app for simple permit management (training provided)