Office Coordinator

SNI Companies is working with a Pharmaceutical Company in Princeton, NJ who is seeking a proactive and detail-oriented Office Coordinator to support the daily operations of our office. This role will be responsible for managing vendor invoicing, expense reporting via Concur, coordinating office supplies, supporting internal events, assisting with human resources tasks, and providing administrative support for educational programs. The ideal candidate is a highly organized multitasker with excellent communication skills and a service-oriented mindset.

Responsibilities:
Vendor Management & Invoicing

• Process and track vendor invoices; ensure timely approvals and payments
• Maintain accurate records of vendor contracts and relationships
• Liaise with vendors to resolve discrepancies and ensure service quality

Expense Reporting (Concur)

• Prepare, submit, and reconcile employee expense reports using Concur
• Ensure compliance with internal policies and procedures
• Provide guidance to staff on using Concur effectively

Office Supply Coordination

• Monitor and manage inventory of office supplies; reorder as needed
• Serve as point of contact for supply vendors
• Ensure supply areas are organized and well-stocked

Event Coordination

• Plan and execute internal events such as meetings, trainings, and team-building activities
• Manage event logistics, including venue setup, catering, materials, and communications
• Assist in budget tracking for events

Human Resources Support

• Assist with onboarding/offboarding processes (e.g., equipment setup, documentation)
• Maintain confidential employee records and files
• Coordinate HR-related logistics such as scheduling interviews and employee training

Education Support

• Provide administrative support for internal training and educational initiatives
• Track attendance, distribute materials, and gather feedback
• Coordinate logistics for webinars, workshops, and learning sessions

Qualifications

• Proven experience in office coordination, administrative support, or related roles
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office tools
• Bachelor’s degree or equivalent experience preferred

Benefits

• Hybrid after training is complete - 2 days in office/3 days remote
• Medical, Dental and Vision - 2 plans that would be Zero Cost to employee and their family.
• 401k fully vested on date of hire with 4% company match
• 15 PTO Days, Holidays with 2 floating holidays