Administrative Assistant-Onsite-MIA

Administrative Assistant 
The position provides support in the procurement of goods and services for the company, including managing event logistics. This role involves planning, sourcing, and negotiating contracts with vendors, as well as assisting with event setup and breakdown. Additionally, it provides administrative support to the Purchasing and HR Departments, handling tasks such as report preparation, digital filing, and assisting with invoice processing and purchase orders.

Schedule: Monday–Friday 8a-5p, with flexibility to work overtime, weekends or holidays, if needed.

Required

• 1+year minimum experience in event coordination, purchasing, procurement, or working as an Administrative Assistant in a fast-paced office environment.
• Experience working with vendors, negotiating contracts, and managing logistics.
• Strong verbal and written communication skills for effective interaction with vendors, colleagues, and stakeholders.
• Well-developed interpersonal skills: ability to meet and interact effectively with vendors, customers, executives, and the general public.
• Intermediate proficiency in MS Word, Excel, and Outlook.
• Ability to communicate in English both verbally and writing.
• Ability to read, write, and speak Spanish at an Intermediate level in a business environment, including proper spelling and punctuation is a plus.
• Highly detail-oriented with superior organizational skills, ensuring accuracy and efficiency in managing multiple tasks and projects simultaneously
• Ability to review, compose, and prepare correspondence, reports, minutes, and other written materials accurately and efficiently.
• Proficiency in processing mathematical equations for reviewing bids and processing invoices.
• Ability to think creatively and provide innovative event ideas.
• Strong problem-solving skills and the ability to troubleshoot issues effectively.
• Ability to perform and prioritize a variety of administrative tasks with minimal supervision.
• Ability to work extended hours as needed to include event attendance.

• High School Diploma or equivalent.
• Ability to read, write, and speak Spanish at an Intermediate level in a business environment, including proper spelling and punctuation is a plus.
• Experience working with cloud-based procurement systems is a plus.