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Administrative Support in Jacksonville, FL at Staffing Now

Date Posted: 6/7/2021

Job Snapshot

Job Description

SNI is currently recruiting for an Administrative Assistant to support a large non-profit client. The position is temp to hire. Interviews are this week!

Purpose of Position:
Provides clerical support

Key Responsibilities and Essential Functions:

  • Designs, implements and/or manages office administrative systems and procedures which ensure efficiency and effectiveness
  • Prepares correspondence, memos, reports, etc. for the Coordinator and others as requested.
  • Ensures all correspondence is grammatically correct and free of errors
  • Answers phones and directs all calls to the correct individual, taking messages if staff is not available
  • Notifies members of any meetings; records, types and distributes minutes to committee members
  • Functions as receptionist for the center, greeting and directing walk-in clients to appropriate individuals
  • Sorts and delivers mail within the site
  • Enters all required data into database; ensures that information is correct
  • Maintains calendars and itineraries for personnel
  • Maintains general office and client records as directed

Experience/Position Requirements:

  • High school diploma and five (5) years of experience as a proven successful, multi-tasked administrative assistant in a busy environment
  • Strong organizational and administrative abilities in order to manage multi-tasked responsibilities in a fast-paced environment
  • Must possess interpersonal skills required to build and maintain relationships in the work environment
  • Strong knowledge and understanding of Windows Applications
  • Ability to utilize computer software programs, to include but not limited to Microsoft Word, Excel, and Power Point
  • Provide guidance and assistance to the professional staff

Professional Core Competencies Required:

  • Mission Focused: Creates real social change that leads to better lives and healthier communities. This drives performance and professional motivations.
  • Relationship Oriented: Places people before process and is astute in cultivating and managing relationships toward a common goal.
  • Collaborator (Includes teamwork and communication):
  • Results Driven: Dedicates efforts to shared and measurable goals for the common good; creating, resourcing, scaling and leveraging strategies and innovations for broad investment and impact.